It depends on the intended use. For example, if you need to digitally sign documents as a natural person, a natural person certificate will suffice. If, on the other hand, you need one for your SUNAT invoices, you will need a digital invoicing certificate. If you need one for your website, you may need an SSL website certificate. If you are going to sign as a company representative, you might need a legal entity certificate. In all cases, it is important that your certificate is recognized by a company duly accredited by various government agencies (INDECOPI, SUNAT, etc.). It is also desirable for it to have a seal of trust and quality, such as the WebTrust Seal.
The Digital Certificate you need depends on the intended use. See the answer to question 1.
Indecopi has regulated and authorized duly recognized and audited companies to issue and sell digital certificates. At SAETA, we have the digital certificate you need according to your specific requirement. Don't forget to mention its intended use. Not all certificates are universally valid for all purposes.
Each company authorized by Indecopi to issue digital certificates usually has software with a user manual. Make sure that your software is properly accredited by Indecopi, as it is a mandatory requirement for the digitally signed document or medium to have legal validity. Some programs already come with a built-in signer.
When your expiration period approaches, we will send you an automatic email informing you that your certificate is nearing its expiration period. You will need to pay the renewal fee, and one of our executives will automatically revalidate some of your data if necessary before renewing your certificate. If it is not necessary and there are no issues, the renewal period should not exceed 72 hours.
This will depend a lot on how you wish to sign. If you do it through physical tokens, these usually have software for uploading, where you will likely have to load your certificate and your key. In the case of SAETA software, there are two modes: one where you load your accredited certificate onto your PC and you will no longer be asked for a PIN, and another where you will necessarily have to load the file containing your certificate each time you sign, along with your PIN. Please consult us to determine which type of solution best fits your needs.
In cases of digital hardware such as tokens, the software includes an option to withdraw the certificate. In the case of software, it also contains an option. It is advisable to store the files containing your digital certificate in a secure location.
It depends a lot on the validity period. Typically, a certificate is purchased for 1 or 2 years and then renewed. At SAETA, we prevent this situation by sending you an email days before your digital certificate expires.
There can be many reasons, from forgetting your password and the certificate being blocked to a faulty installation. At SAETA, we provide support for the certificates we sell to make your learning process much easier.
Only companies authorized by the Peruvian Government through INDECOPI can issue a digital certificate. SAETA has INDECOPI accreditation to issue digital certificates.
Currently, INDECOPI has regulated the provision of digital certificates without the need to physically attend authorized certificate providers. Some physical documents are required to be sent via email, along with a short acceptance video for the issuance of the certificate.
You can use the same certificate, but remember that there are certain regulations established by the Peruvian state and other contractual types that could render the digitally signed document invalid. For example, there is a special regulation for Electronic Invoicing with a specific certificate. Similarly, there is a special legal entity certificate for representatives of legal entities. Please consult with us to determine which certificate is appropriate for your specific needs.
Normally, this is not possible, and it is also not advisable to store your signature without a password and without a PIN.
The digital tax certificate from SUNAT is a special type of digital certificate created by SUNAT for compliance with tax obligations.
The digital certificate works on any operating system. However, to ensure compatibility, it is best to consult your certificate provider for recommendations based on your usage and technical specifications for the digital certificate that best suits your needs.
In cryptography, X.509 is a UIT-T standard for Public Key Infrastructure (PKI).
Indeed, the digital certificate allows you to sign virtually any type of digital media (Word, PDF, Excel, PowerPoint, video formats, images, etc.)
Indecopi has regulated the process for issuing digital certificates remotely, which includes providing certain information via email and a video call.
It is an SSL (Secure Socket Layer) certificate. It is a digital certificate that authenticates the identity of a website and encrypts it using SSL technology. If you have an IT department, you are likely to need minimal assistance from your Digital Certificate provider. If you do not have a systems department, you will probably require technical support from the provider. SAETA offers its own specialized and personalized technical support to assist you with the installation of your SSL certificates.
It is a procedure that allows for the storage and safeguarding of documents, whether physical or digital, preserving their integrity and content. In the case of physical documents, there are regulations, such as those established by the National Archive, that help to understand how to preserve a physical archive.
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In the case of digital documents, it should be considered whether they require legal validity or not.
If the digital microform requires legal value, it is most convenient to consider a certification service for microforms and digital intermediation, such as that offered by SGS. The applicable standard in this case is NTP-ISO/IEC 17065.
In the case of certain documentation, it is even necessary to consider the role of the digital notary. The digital notary's personal responsibility is to verify and authenticate a digital document, following a comparison between the original presented by the individual and the digital copy provided.
SAETA has production lines for microforms and digital intermediation duly accredited by SGS and has agreements with properly recognized digital notaries.
To digitize without legal value, we only need a scanner, a computer, and any person with the knowledge to scan. To digitize with legal value, we must consider what is established in Legislative Decree No. 681; that is to say, a digital signature must be used, a production line certified by a qualified, recognized, and authorized company by Indecopi, as well as the intervention of a sworn notary specialized in computer science, who certifies that what has been digitized is identical to the documents he or she has viewed. However, there are certain documents that, by legal provision, must be kept in physical form even when digitized with legal value, such as physical invoices.
Digital transformation is the application of digital technologies to processes, products, and assets to improve capabilities, enhance customer expectations, mitigate risks, and discover new business opportunities based on the proper analysis of the information generated from improved processing and organization of digital information.
It is the outsourcing of the signing process to a company authorized by Indecopi, where you delegate only the digital signing process. This company can manage mass document signing processes under your supervision and approval, making your document management more efficient and saving you costs and time.
Blockchain technology is a system for recording data through distributed chains of blocks that promote decentralization, transparency, and data integrity. Blockchain technology is the perfect complement to your signing solution, where you not only certify the authenticity of your document or digital media and timestamp its transaction, but also store it securely, organized, and redundantly.
To implement a blockchain solution with signing, the following process should be followed:
- Identify a use case for signing with secure storage.
- Develop your proof of concept.
- Find your partner or integrator.
- Build your blockchain solution with your partner or integrator and test it.
- Operate and manage your network in production.
It is the collaborative process of digital management and application of a company's information to support its business processes and objectives, ensuring that the information is easily accessible and as useful as possible at any point in the content lifecycle.
In simple terms, ECM software is used to organize and accelerate the repetitive tasks of a team of people to ensure that those tasks are always done in the same way.
PACS (Picture Archiving and Communication System) es un sistema de almacenamiento y gestión de imágenes.
I should perform digitization with legal value when I require the digitized information to have evidentiary value. However, it is important to note that even if the information is digitized and has legal value, some authorities may still require the physical medium.
For the digitized information to retain its legal value according to Peruvian regulations, it must always be delivered on an optical medium (CD-DVD-BLU-RAY).
Peruvian regulations expressly state that to store documents with legal value while preserving that condition, we must do so in a certified microform vault. Please consult our certified microform vault storage service.
Not necessarily. You should consult the archival regulations to know which documents can be destroyed once digitized with legal value and which cannot. For example, even though invoices can be digitized with legal value, Peruvian regulations state that they must remain in physical custody for a period of 10 years.
While it is true that there is a wide range of file types for storing images, it is almost an industry standard to store digitized images in TIFF or PDF format because they allow multiple images to be stored in a single document.
The Peruvian standard establishes that visualization should be done through an image viewer. Saeta has its own software for viewing images. We provide our images in accordance with the standard with an image viewer. Alternatively, we can integrate our deliveries into your image viewer if you have one.
While it is true that there is no standard for document digitization, it is practically an industry practice to have at least a minimum resolution of between 240 and 600 DPI. However, it is necessary to study the volume of images to be digitized because it should be noted that higher resolution means larger file sizes, and in billions of images, file size can be a very important variable. Let us study your case and determine the best resolution for your needs.
- The certified microform provider (the one that performs the digitization).
- The digital notary who verifies that the digitized image is a true copy of the original
- And of course, you and your documents as our potential business partner.
A security token (also called a digital key or electronic key) is a physical device used to access a restricted resource electronically. The token is used as a complement or instead of a password. It acts as an electronic key to access something. For example, a wireless access card that opens a locked door, or in the case of a customer trying to access their online bank account, using a token provided by the bank can prove that the customer is who they claim to be.
Some tokens can store cryptographic keys that can be used to generate a digital signature, or biometric data, such as fingerprint details. Some designs incorporate tamper-proof packaging, while others may include small keyboards to allow for PIN entry or a simple button to initiate a generation routine with some display capability to show a generated key number. Connected tokens use a variety of interfaces including USB, NFC, RFID, or Bluetooth. Some tokens have audio features, designed for people with vision impairments.
The token works with software or middleware to install your digital certificate within it so you can sign documents. Each brand has its own software for loading their digital certificates.
In SAETA, we have tokens approved by Reniec for your Digital Certificates and Electronic Signatures.
